Builder handover documents for Cooperative Housing Societies

Here is a comprehensive checklist any Society will require for a smooth Handover from the Builder:

P1. Property Documents executed between the Landowners and Builders [Xerox copy]
P2. Approved Construction Plan [Original]
P3 Approved RCC Plan with a certificate [Original]
P4 Architect Certificate for the area of each flat / parking space/ common area etc. [Original]
P5. Completion Certificate [Original]
P6. Occupancy Certificate [Original]
P7. NOC from Fire Department [Original]
P8. NOC from Electrical Inspector [Original] [If the lift is installed in the building]
P9. Clearance to operate Elevators [Original] [If the lift is installed in the building]
P10. Lift License [Original] [if applicable]
P11. Extract of 7/12 OR CTS and Mutation Entry No. [Original]
P12. NA order [Original]
P13. ULC Order [Original]
P14. Property Insurance Document [Original ] (if any)

O1 Approved CC building plan from Local Municipal Body.
O2 Approved OC building plan from Local Municipal Body
O3. Drawings of the Electrical Wiring including Earthling Points [Original]
O4. Drawings of the Water Piping [Original]
O5. STP Drawing & certification by Pollution Control Board [Original]
O6. Waste Disposal system with approval from Pollution Control Board [Original]
O7. AMC Documents – Lift, Generator, Transformer, Pumps, Gym Equipment etc. [Original]
O8. Invoices and Warranties for all Assets – Pumps, Lift, Generator, Transformer, Pool Equipment, Gym Equipment’s [Original]
O9. Maintenance Schedule for all Assets
O10. Work Schedule of all Staff maintaining the complex

F1. Payment Record for Taxes towards Property, Construction and Maintenance
F2. Payment Record for City/Municipality Water Supply [original]
F3.NA TAX Payment Record [original]
F4. Record of Maintenance Expenses while under Builder’s Maintenance [Xerox]
F5. Record of all Collections made from the Owners (except purchase-related) [original]
F6. Contracts with existing Maintenance, Security staff (could be same as L6) [original]

L1. Sale Deed copy/Proof of Ownership of all Owners [Xerox]
L2. Share Certificate Copies for all Owners (where applicable)
L3. Khatha Certificate Copies for all Owners (where applicable)
L4. Car Parking Allocation Record [original]
L5. All Legal Documents executed between the Builder & Landowner (could be same as P1) [Xerox]
L6. Contracts with Vendors [original]
L7. Undertaking by the Builder regarding Indemnity & Limitation of Liabilities of the Society for all transactions prior to the Handover Date. [original]